1
We dive deep into your current systems, pain points, and goals.
2
Our team handles the heavy lifting. We migrate your data, configure your financial aid workflows, train your staff with our white-glove onboarding process. Everything customized to fit your unique YMCA's needs.
3
Go live with confidence and get world class support.
Everything You Need. Nothing You Don't.
Unified Member Experience
One app. One login. Everything a family needs.
Members register for programs, apply for financial aid, upload documents, pay dues, sign waivers, donate, and check schedules, all in one seamless experience. Every line item shows during checkout. No more duplicate registrations.
Unified Member Experience
Digital Financial Aid That Takes Care of Itself
What took weeks now takes hours.
Families apply online. Upload income docs directly. Get instant sliding scale calculations. Billing updates automatically. Your staff stops chasing paper. Families get answers faster. Grant allocations track in real-time. Third-party billing reconciles itself.
"That is awesome." - YMCA CFO seeing our financial aid workflow
Program Management That Actually Works
Run every program without the headache.
Create programs with prerequisites, manage rosters, schedule facilities, send communications, track attendance, and automate waitlists.
What used to take your staff hours now takes minutes
Smart Third-Party Billing & Grant Management
Finally see where every dollar comes from.
Track grants, government funding, corporate partnerships, and third-party payments in one place: Know which grants have remaining capacity, See who qualifies for which funding source, Reconcile third-party payments automatically, Generate funder reports with one click.
Stop the monthly reconciliation marathon.
Revenue Driving Communications
Stop manually sending "camp starts tomorrow" texts.
50+ templates ready on day one. Financial aid approvals, payment reminders, program updates. Add donation asks to registration flows. Everything automated.
"That's already years ahead of what we do now" - Our Latest Demo
Fundraising Built Into Your Day to Day Operations
Your development team can finally see the full picture.
Members checking in 3x/week? They're donor prospects. Financial aid recipients who've become stable? Potential donors. Program participants with expired memberships? Win-back opportunities. Create any custom list, mine any data, track real impact.
Never miss another opportunity to fuel your mission.
FCRA Compliant Risk Management
This is the big one. Your current solution is leaving you exposed.
YWorks provides fully FCRA-compliant background screening: Confirmed RSO hits (not "potential matches"), Legal adverse action workflows, Complete audit trails, Smaller liability windows.
Make your Y safer and act with confidence.
Multi-Branch Command Center
See everything. Everywhere. In real time.
Different financial aid scales per branch? Managed. Grant allocations by location? Visible. Board needs scholarship distribution data? One click.
Simplify Your Operations
5⭐️ Website + Mobile App Included
Your digital front door, unified with your operations.
Update your fall swim schedule once in YWorks. It instantly appears on your website and mobile app. Financial aid applications flow directly into your system.
Pleasantly Delight Your Members
Built by YMCA experts who've been serving Ys for 15+ years.
All-in-one.
No more data silos or fragile integrations
Member & staff experience that actually works.
One login for families to manage everything
Built exclusively for YMCAs.
Not retrofitted gym software
Your team is drowning in disconnected systems.
The Current Reality:
Staff waste hours switching between 11 different tools to get the job done…
Your CRM doesn't talk to your program management system
Paper financial aid applications pile up while families wait weeks for approval
Marketing runs on one platform, fundraising on another
Staff manually track grant allocations on spreadsheets
Staff manually track grant allocations on spreadsheets
Parents accidentally sign kids up for 6 identical camp weeks
Third-party billing reconciliation is a monthly nightmare
Marketing runs on one platform, fundraising on another
Paper financial aid applications pile up while families wait weeks for approval
Your CRM doesn't talk to your program management system
Staff waste hours switching between 11 different tools to get the job done…
Lost revenue when families abandon complex registration
The Hidden Costs:
Staff overtime reconciling third-party payments and grants
Families drop out waiting for financial aid approval
Legal exposure from non-FCRA compliant screening
Burned-out staff processing paper forms instead of serving members
There's a Better Way to Run Your Y with Yworks
System Integration
Go from disconnected systems duct taped together to:
One Unified Platform
Financial Aid
Go from paper forms taking weeks to process to:
Digital applications with instant sliding scale calculations
Revenue Tracking
Go from paper aid forms taking weeks to process to:
See exactly when deposits become revenue, month-by-month
Billing Management
Go from third-party billing chaos at month-end to:
Automated reconciliation with every funding source
Risk Management
Go from "Potential matches" requiring manual verification to:
FCRA-compliant workflows with confirmed results
Document Security
Go from financial documents scattered across filing cabinets to:
Secure digital document upload with permission-based access
You're in good hands, we've done this before.
One System That Actually Works (And Cuts Costs)
FIRE
"Go forth and set the world on fire"- Saint Ignatius of Loyola
WORKS
"The harvest is plenty, but the laborers are few"- Matthew 9:37
COMMUNITY
"Do you not know that the runners in the stadium all run in the race, but only one wins the prize? Run so as to win."- Saint Paul - 1 Corinthians 9:24
COMMUNION
"Don't be afraid. Trust in Jesus"- Saint Clare of Assisi
INEXHAUSTIBLE
”the Catechism is offered to all the faithful who want to understand better the inexhaustible riches of salvation”.- Saint John Paul II
Our Saintly Inspiration
Stop Fighting Your Systems. Start Serving Your Mission.
Yworks gives you:
One platform replacing 5-11+ systems
Digital financial aid that families and staff actually love
Third-party billing that reconciles itself
FCRA-compliant risk management (finally)
A team that's been building Y software for 15+ years
Why Yworks Exists
We Believe Every YMCA Deserves Technology That Works As Hard As They Do
For too long, YMCAs have been stuck with software built for gyms, duct tapped together with fragile integrations (if you count a CSV import an "integration") and supported by vendors who don't understand the mission.
We've been there. We spent 15 years building YMCA software, working alongside Y leaders every day. We saw families waiting weeks for financial aid approval. We watched staff drown in paper applications. We felt the pain. Now we're here to do it right.
When your staff spend less time fighting technology, they spend more time serving members.
When your systems talk to each other, you see opportunities you'd otherwise miss.
When your member experience is seamless, families stay longer and give more.
When your risk management is compliant, you sleep better at night.
This is what happens when people who love the Y build software for the Y.
SERVICE FEES
SERVICE FEEs are per location and paid monthly with a discount option if paid upfront annually. It includes the entire Yworks platform.
Per Branch / Location Fee | If Paid Annually |
|---|---|
$2,000 | $22,000 |
PAYMENT PROCESSING
Payments processed online through Yworks incur credit card, debit card, and ACH transaction processing fees.
PAYMENT TYPE | RATE | TRANSACTION FEE |
|---|---|---|
Credit & Debit Cards | 2.9% | $0.20 |
ACH Payments | 1% | $0.15 |
3RD PARTY SERVICES
Our 3rd PARTY SERVICES derive from partnerships fireworks has with other companies. The may include items like background checks, content licensing, supplemental data, etc.